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RENTAL AGREEMENT FORM

CHECK-OUT

All renter pilots must be checked out by a Tulip City Air Service (TCAS) Flight Instructor and must operate within the realm of operating privileges granted by TCAS.  Because of the variety of airplanes we offer at TCAS, many of the aircraft require individual check-outs.  However, one check-out may qualify a pilot in an airplane with similar flight characteristics of the same or lower horsepower rating.  The only requirement is that you must have logged flight time in the previous six months in each make and model aircraft in which rental privileges will be granted.  In any case of aircraft check-out, the pilot must be able to demonstrate competency, proficiency, and judgment in the aircraft with the final authorization at the discretion of the TCAS flight instructor.  An aircraft Check-out Form is to be completed for each aircraft before rental privileges are granted.

PERSONAL INFORMATION
  • All pilots and students, wishing to rent aircraft owned or leased by TCAS need to submit copies of:
    1. Drivers license
    2. Pilot license
    3. Medical certificate.
    4. Passport / birth certificate (TSA requirement for persons taking lessons for certain new ratings)
  • Each pilot must complete and sign a rental agreement form. A pilot log book must also be presented to show evidence of pilot qualifications and currency.
AIRPORTS
  • Only those airports listed in the current edition of the “Airport Facility Directory” will be used by TCAS aircraft.
  • Use of unpaved runways is prohibited.
WEATHER MINIMUMS
  • All FAR’s and pilot currency requirements and required weather minimums must be observed and complied with at all times.
  • Dual VFR training will not be conducted unless the requirements of FAR 91.155 are met
  • Solo cross-country VFR minimums will be at least 3,000 ft AGL ceiling and 6 miles visibility.  The forecast must be that these minimums are to remain so throughout the duration of the flight.
  • Solo practice area weather minimums must be at least 2,000 ft AGL ceiling and 4 miles visibility.
  • Solo traffic pattern weather minimums must be at least 1,300 ft AGL ceiling and 3 miles visibility.
  • Good operating practices set forth in the weather section of the Aeronautical Information Manual Part 1 will be complied with, i.e. thunderstorm avoidance, airframe icing and its effects, and turbulence.
AIRCRAFT FLIGHT OPERATIONS
  • TCAS does not allow extended over water flights (i.e. Lake Michigan).
  • Night flights require that the pilot be night current as required by FAR 61.57(b).
  • Night cross-country flights require an instrument rating or a night check-out from a TCAS flight instructor.
  • All flights departing BIV for another destination must have an FAA flight plan filed with FSS and TCAS dispatch.
  • Rental aircraft may not be used for compensation or hire.
  • All flight instruction in TCAS aircraft must be done by an employee of TCAS or a flight instructor approved by TCAS.
  • The student is expected to be familiar with the aircraft operating procedures as outlined in the operator’s manual, as well as the procedure for operating in and around the airport.
  • The renter must be familiar with cold weather starts and operations as well as engine cool down procedures.
  • It is mandatory for all pilots to use the aircraft checklist.
  • Be certain that the aircraft has the prescribed amount of oil.
  • Drain the wing sumps before every flight.
  • Each pilot will make sure the area is clear before starting the engine.
  • There will be no hand propping of the aircraft.
  • The pilot will be familiar with the fire extinguishers that are located near the fuel island.
  • Any emergency procedures set forth in the flight manual will be adhered to.
  • Taxiing will be done at a speed no faster than a brisk walk.
  • The radio and rotating beacon should be on and a radio check performed before leaving the ramp area.
  • Aircraft run-ups will be done only in the designated run-up areas at the end of each runways.  Be sure that the space behind the airplane is clear.
  • When there is 1 hour of fuel or less remaining, the student shall land and refuel regardless of previous fuel consumption calculations.
  • Planned fuel reserves for all operation shall be at least 1 hour of usable fuel.
  • Formation flying is not allowed in TCAS aircraft.
  • There will be no solo student training without an instructor on the field.
  • Night flights are reserved for pilots with a Private Pilot Certificate or more advanced rating.
  • Solo students must have at least one dual flight within three weeks for continued solo privileges.
PILOT RESPONSIBILITIES
  • It is the pilot’s responsibility to accurately record the beginning and ending Hobbs time on the Hobbs sheet.
  • Any discrepancies must be brought to the attention of TCAS before the aircraft is flown.
  • If the aircraft is left unattended, always install the control lock, tie it down, and chock the wheels.
  • If unable to tie it down notify TCAS personnel or after hours call the answering service.
  • It is the pilot’s responsibility to use engine pre-heat when necessary.
  • A tow bar must be used any time the aircraft must be moved other than under its own power.
  • No smoking in TCAS aircraft.
  • All aircraft must be returned at the end of the scheduled time period.
EXPENSES
  • Rental cost is based on a “WET” hourly rate.
  • Fuel purchased at airports other than BIV will be paid for by the rental pilot with a Multi Service card that belongs with each plane.  Ask the front office person for the card prior to departure.  Upon return, please turn in the receipt along with the credit card to the front office personnel.
  • All landing and parking fees, tie downs, hangar, customs fees, engine pre-heat, aircraft de-ice, and jump start fees are the responsibility of the renter pilot.
  • Fuel purchases at other airports just to avoid additional fees are prohibited, and will not be reimbursed by TCAS.
AIRCRAFT MAINTENANCE
  • TCAS will see that the required maintenance and inspection per the FAR’s are complied with.  However, ultimately it is the Pilot in Command’s responsibility (FAR 91.3) to ensure the airworthiness of the aircraft.
  • To assist in routing maintenance, please complete a discrepancy form located in the aircraft.
  • Maintenance required away from BIV must be approved by calling TCAS 800-748-0515.
ACCOUNTING AND PAYMENT TERMS
  • Payment may be in the form of cash, check, Master Card, Visa, Discover, or American Express.
  • A positive account balance or a credit card on file must be maintained to continue your rental privileges.  If you choose to keep a credit on your account it must contain enough funds to cover each rental.
SCHEDULING PROCEDURES AND OFFICE HOURS

Aircraft and instructor scheduling is accomplished either in person, online, or by phone.

DISPATCHING
  • Aircraft keys and clipboards are dispatched at the flight school desk during normal business hours.
  • A copy of your flight plan form and itinerary must also be turned in with phone numbers if you know where you may be reached.
CANCELLATIONS, CHANGES AND NO-SHOW POLICY
  • To increase aircraft utilization and availability to our customers, the following policies and procedures must be adhered to:
  • Your reservation will be canceled automatically, ½ hour after your proposed scheduled departure time if we are not notified to update the reservation.
  • A NO-SHOW fee equal to the planned instruction rate (based on student level) will be billed for the scheduled aircraft rental and/or instruction period unless you have notified the TCAS operations AT LEAST THREE HOURS before the start of the scheduled period.
  • Cancellations due to adverse weather must be discussed with an instructor.
RETURNING AIRCRAFT
  • It is the pilot’s responsibility to return the aircraft to TCAS before the end of the scheduled time period.  If delayed, please notify TCAS.
  • After completion of the flight, please note any aircraft discrepancies on an “Aircraft Discrepancy Form”.
  • Aircraft returned after normal operating hours must:
  • Have a control lock installed, be tied down, and chocked.
  • The "tin can" left under the seat.
  • The keys placed in the drop hole of the north office door.
LAYOVER CHARGES

Pilots scheduling an aircraft for extended periods of time will be subject to a minimum flight time of 2 hours per day weekdays (Monday-Friday) and 3 hours per day on weekends (Saturday-Sunday).  For more information contact a flight instructor, the chief pilot, or the general manger.

WEATHERED-IN AIRCRAFT

If the renter pilot or student is stranded due to weather, he or she is responsible for his or her own living expenses, as well as any expenses in retrieving the aircraft.

INSURANCE NOTIFICATION

As a renter of Tulip City Air Service, Inc. aircraft, you are hereby notified as required by State of Michigan Public Act No. 327 of Public Acts of 1945 as amended, being Sec. 259.1 to 259.208 of the Michigan compiled laws as amended by adding section 206, that you are insured under a policy or policies of insurance provided by the undersigned, and provided liability coverage to renter of aircraft.  If coverage is provided, it is in the following amount:  $500,000.  You are not insured for hull damage to the aircraft.  If you have any questions about this coverage, please contact management.

MISCELLANEOUS
  • Flights of TCAS rental aircraft outside of the United States are prohibited unless you first receive written permission from TCAS and have at least a Private Pilot Certificate.
  • TCAS is not responsible for lost or stolen items left in planes or on our premises.
  • Airplane rates, training programs and other materials are subject to change without notice.
  • It is the pilot’s responsibility to close VFR flight plans.
  • Minimum rental time on all aircraft is 30 minutes.
 
Contact Us
Phone: 1-800-748-0515

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